Part time Samples Administrator

Part-time role working 22.5 hours a week, Monday, Tuesday and Wednesday

At Signet Jewelers, we’re passionate about helping customers celebrate life’s most meaningful moments through beautifully crafted jewellery. As a global leader in the jewellery industry, our Buying teams play a vital role in bringing inspiring, high‑quality collections to market. We’re now looking for a highly organised and detail‑driven Sample Room Administrator to join our wider Buying team at Croxley Park. This part‑time role is essential to keeping our product journey running smoothly, ensuring every jewellery sample is carefully managed, tracked and handled with the precision and care our brands are known for.

You will be responsible for introducing and maintaining robust systems and physical procedures to ensure full visibility and control of all jewellery samples within the business.

Key Responsibilities

Receiving & Returning Samples

• Coordinate with courier companies to support cost-effective delivery and collection of jewellery samples.
• Accurately package, log, and dispatch samples back to vendors using the correct equipment and tracking processes.
• Ensure all samples are returned to the sample room within agreed timescales through effective communication and follow-up.
• Apply correct customs procedures to avoid delays or issues with samples reaching suppliers.

Tracking & Reporting

• Receive, tag, and display samples accurately as they arrive into the sample room.
• Maintain accurate tracking records and spreadsheets to ensure visibility of all samples at all times.
• Produce sample status reports by buyer and supplier when required, including covering for the Sample Room Supervisor when necessary.

Communication

• Communicate effectively with internal stakeholders, particularly Buying and Marketing teams, providing timely and accurate information to support their work.
• Liaise confidently with external contacts including vendors, suppliers, and courier companies.

Systems & Administration

• Develop a strong working knowledge of existing systems and support the implementation of new systems where required.
• Continually review current processes and make recommendations for improvements.
• Ensure all general sample room administration is kept accurate and up to date.

What are we looking for?

The successful candidate wil bring the following skills and experience:

• Self-motivated with a proactive, can-do attitude
• High level of computer literacy and confidence using spreadsheets and systems
• Comfortable working to established routines and processes
• Strong attention to detail with a systematic approach to work
• Trustworthy and reliable, with the ability to manage valuable products
• Good communication skills and the confidence to liaise across teams
• Able to use initiative and manage multiple tasks effectively

We offer a fantastic job and more…

We are passionate about our profession, and together we can help you realise your full potential. Come and be part of Signet Jewelers and enjoy the following fantastic benefits: 

• Competitive salary
• Generous discount of up to 30% off our fabulous products from day one.
• An annual enhanced discount to celebrate the day you joined our team.
• Retirement Savings plans which offer flexibility in the way you save for the future.
• Immediate Life Assurance from day one.
• A minimum of 22 days holiday per year which increases after a years’ service.
• Recognised qualifications, study support and structured career progression.
• Health and Wellbeing Scheme.
• Financial Wellbeing scheme.
• Give As You Earn scheme – An easy way to support causes close to your heart.
• Real Rewards - exclusive discounts on groceries, travel and leisure.

Be part of something special!

Signet is the name behind H. Samuel and Ernest Jones.  Together, we have more than 270 stores in the UK and Republic of Ireland.  But that’s not all, we are part of the world’s largest retailer of diamond jewellery with approximately 2,800 stores.  Just imagine where your career could take you

Signet Jewelers (H. Samuel & Ernest Jones) is an equal opportunity employer committed to diversity and inclusion. 

We welcome applications from all sections of the community and are proud to have achieved Disability Confident Committed status (Level 1).  All employment is decided on the basis of qualifications, merit and business need.